•  General Provisions

Shanghai Art Fair is an influential event aiming at promoting the cultural communication between China and foreign countries and prospering China's art market as well. In order to successfully organize the 9 th Shanghai Art Fair 2005, Shanghai Art Fair Organization Committee (hereinafter referred to the Committee), as the standing authority, has the right to issue and carry out the Application Instructions and possesses the supreme power in modifying and interpreting the documentations. All the applicants and participators (hereinafter referred to the exhibitors) shall fully observe this Application Instructions without any exception.

•  Schedule

Duration: Wednesday Nov. 16, to Sunday Nov. 20, 2005

Opening Hours: Daily from 10:00 to 18:00

Installation Date & Time: Tuesday Nov. 15, 9:00 ~ 16:00

Uninstall Date & Time: Sunday Nov. 20, 18:30 ~ 23:30

•  Venue

ShanghaiMART

99, Xingyi Road, Shanghai, China

•  Application Deadline

July 31, 2005

5. Potential Participators, Categories of Artworks

Potential participators: foreign and domestic galleries, art companies, museums of fine arts, art institutions, academies and other art associations;

Exhibits categories: modern and contemporary artworks from China and foreign countries, including paintings, sculptures, photography, videos, and installation views, etc.

•  Exhibitors Qualification

The Committee is the sole and final judge on the admission of exhibitors to participate in the event, regarding improving the level of the fair.

Application Requirements:

1) Possession of fixed premises for business

2) With representative or contractual artists

3) Having participated in or organized some large and influential art events

4) Other terms required by the Committee

After verified by the Committee, the qualified applicants will receive the Confirmation of Participation Qualification.

7. Verifying the Exhibits

Exhibitors shall guarantee the accuracy and objectivity of the provided information for application. The Committee has the right to revoke an already granted admission should it transpired that the terms of Application Instructions are not fulfilled or false information are delivered. In the case, further, the paid fee will not returned to the exhibitor.

Exhibitors shall submit detailed participation plans as the Committee requests. The Committee has the right to forbid any exhibit that fails to meet the requirements and the exhibitor is liable for the relevant costs incurred.

8. Preferential Treatments for Specially Invited Exhibitors

The Committee will invite some exhibitors as the Specially Invited Exhibitors, who can enjoy the following preferential treatments:

1) Priority in booth allocation

2) To be the promotion focus

3) To be entitled to use a two-bedroom apartment for free during the Fair

4) To be strongly recommended to the potential buyers with the consuming intension and ability.

Specially Invited Exhibitors are required to meet the following factors:

•  International or domestic top art galleries

•  Whose exhibits will become the limelight of the fair

•  Whose management philosophy and operating mode are fine examples to the development of China's galleries scene.

9 ¡¢ Exhibition Halls, Facilities

Hall 1 is on the 4th floor of ShanghaiMART with a height of 6m (from ceiling to the ground) and 4 elevators for visitors' use , covering 8200 sqm and establishing with 126 booths. In the east of Hall 1, allocates a 200 sqm area for business negotiation and an 800 sqm area of central lobby north is set up for rest.

Totally 4 lifts for exhibits transportation use are set in the venue. The size of the lifts is: height 2.5m x depth 3.35m x width 2.35m, bearing 5000kg. The size of the lift's door is 1.8m x 2.4m.

The Committee's offices and the dinning area lie in the western hall on the 3rd floor.

Hall 1 is divided into Zone A, B, C and D. The basic facilities of each booth include: wooden panels of 5cm in depth and 3m in height, 1 table, 4 chairs and 1 spotlight for every 3 sqm of the total booth coverage.

A Business Center is set up in the exhibition hall, providing various kinds of services such as telephone, fax, typewriting, shipment consigning, etc. Exhibitors can also rent telephone lines or Internet connection in the booth.

10. Allocation of Booth Area and Location

Exhibitors shall reserve booth(s) when submitting the application. The Committee, making every effort to meet justified positioning, will allocate booth area and location mainly on the basis of exhibitors' reservation and the overall arrangement of Hall 1. Exhibitors shall understand and support the different allocation from the former reservation they have made. The booth rearrangement will be timely communicated to exhibitors.

Any objection to the booth allocation shall be submitted to the Committee in written form and giving reasons within 7 days since getting the notice of the booth allocation. If exhibitors accept the allocation, they shall confirm with the Committee also within 7 days and then prepay the deposit according to the Point 13 of Application Instructions.

In any case that no objection is submitted, or no confirmation of accepting is delivered, or the deposit is prepaid, the booth allocation will be considered to have been accepted.

In any condition, even exhibitors have prepaid the deposit; the booth allocation is ultimately decided by the Committee.

11. Booth Operation

Once the entire booth rental is paid, exhibitors are entitled to operate the booth. Without the Committee's authority in written form, no exhibitor is allowed to lend the booth entirely or partially, upon or without consideration to others. Illegally occupying the passages and any shared area are strictly forbidden. Artworks and products that are not submitted in the application cannot be shown or advertised in the booth. Otherwise, the exhibitor shall be legally responsible for breaking the contract, and the Committee has the right to revoke the exhibitor's participation qualification and the exhibitor shall be liable for the full booth rental.

12. Standard and Price of the Booth

The Committee set three different prices of booths that are varied from booth area and location:

Exhibitors shall be liable for the bank fee for the money remittance.

For price of every specific booth, please check the Sketch Map of Hall 1.

13. Terms of Payment

After the exhibitor's participation qualification and booth allocation are confirmed, a deposit of 30% of the total booth rental is required to be prepaid within 7 days since the exhibitor receives the Confirmation of Participation Qualification issued by the Committee.

In the situation that the Committee allocates a different booth location due to the overall layout effect of exhibition area after the exhibitor have prepaid the deposit--if after the coordination the committee and the exhibitor still cannot reach an agreement in booth rearrangement, the paid deposit will not be returned to the exhibitor, and the exhibitor's participation qualification is revoked simultaneously; if the rearrangement of booth is accepted, the exhibitor shall pay the rental before the deadline notified by the Committee. Any differential amount for the rental of the booth resulting from the change will be charge from or return to the exhibitor.

All the exhibitors shall pay the rest part of the booth rental within 10 days since they receive the official Participation Notification issued by the Committee.

Any exhibitor who has not paid in full by the deadline will be regarded as withdrawing the participation. In this case, the Committee may lend the booth to others and retain the paid amount. If any exhibitor would not be able to come to participate due to some individual reasons, the paid rental will not be returned to the exhibitor.

Shanghai Art Fair Organization Committee's bank account information is as below:

Beneficiary: Shanghai Art Fair Organization Committee

Bank: Construction Bank of China, Shanghai Branch, Panyu Road Sub-branch

Account No.: 05567200020002113

•  Catalogue Publication

The Committee will publish large 16K bilingual Catalogue collecting exhibitors' artwork images and relevant information.

Based on the artworks that exhibitors submit, the Committee will provide several pages freely to them. Meanwhile, Catalogue Publication Requirements and Artworks Register Form will be sent to exhibitors.

Every page in the Catalogue can publish up to 3 images of artworks.

Deadline for submitting Catalogue relevant materials is August 31, 2005. Exhibitor who fails to provide materials for publishing before the deadline will be regarded as giving up the opportunity of being collected in the Catalogue voluntarily.

Provided positive films, photos or word documents that cannot meet the publishing requirements, will never be used and the exhibitor will be liable for it.

The Committee will give some copies of the Catalogue to some exhibitors for free according to the specific situation.

15. Insurance

The Committee has insured the 9 th Shanghai Art Fair. Requested by the Committee, all exhibitors shall obtain insurance coverage for exhibits on display, and must provide the Committee with copy of the insurance certificate. Otherwise, the Committee will not take any responsibility in case of direct or indirect loss that the exhibitor suffers during the Fair.

16. Security

From the installation day to uninstall day, guardians will be on patrol 24 hours a day in the venue. In order to guarantee the security, guardians are entitled to refuse anyone to take the exhibits out of the venue without the Leaving Card.

17. Services

Through various media and Internet resources, the Committee will introduce exhibits and exhibitors' information to art collectors, art critics in order to boom the influence.

The exhibitors recruiting process is going on at the same time with the investment inviting. Vernissage will be held in the evening before the opening ceremony of the fair, while art collectors, artists and art critics are invited to attend. And the opening ceremony is limited to the investors.

The Committee preferentially offers various services as interpreters, accommodation, ordering return tickets, tools, custom-made frames and base, stationery and so on.

The Committee will deliver the Services Manual to exhibitors.

18. Legal Effect

Once submitting the Application Form, the exhibitor shall be regarded as absolutely accepting the Application Instructions, which are legally binding on the both parties of exhibitors and the Committee. Should the wording of the Application Instructions give rise to differences of opinion in their translation, the Chinese language version shall be binding.

All the legal affairs during the execution of Application Instructions shall be governed by the current Laws of People's Republic of China. Any dispute shall be brought to People's Court of Chang Ning District in Shanghai, China.

19. Force Majeure

In the event of compelling reasons or in the case of force majeure including earthquake, catastrophic weather, war, strike, turbulence and epidemic etc, the Committee is entitled to postpone, extend, and shorten the exhibition duration. The Committee is not liable for incurred costs except for the booth rental.

20. Participation Certification

The Committee will issue a Participation Certification of Shanghai Art Fair 2005 to each exhibitor.

21. Artworks Sale

The exhibitor should fix the price of artwork, and should issue the invoice and pay the tax after the deal according to the P.R.C and local laws and regulations. The Committee does not charge any extra fee.

22. Application Requirement

The exhibitor shall provide the following information for evaluation of qualification and allocation of booth when making an application: completely filled Application Form in clear handwriting (Appendix 1), introduction of participating organization and its main contractual and representative artists, and both word introduction and color pictures of the exhibits.

23. Intellectual Property

Exhibitors shall guarantee all the exhibits on display or for sale and the provided character and graphic documents never commit any violation of the third party's intellectual property. If the Committee and its higher authority suffer any loss caused by exhibitor's violation acts, the Committee and its higher authority have the right to request the exhibitor to take the responsibility for the related compensation, litigation cost and attorney fees incurred.

24 £® Contacts

Shanghai Art Fair Organization Committee

January 2005